Call for Proposals Closed

Thank you for your interest in presenting at the 2018 ICE Exchange, which will be held November 6 - 9, 2018 in Austin, TX.

The 2018 submission process has closed. If you have any questions please email  

Proposal Timeline

  • Feb 14: Call for Proposals Opens
  • Mar 28: Call for Proposals Closes
  • Mid-May: Proposal Notifications sent out

Proposal Submission Guidance

drop down arow.pngWho is eligible to present at the ICE Exchange?

ICE Exchange presenters are professionals with expertise in various aspects of developing and maintaining credentialing programs:

    • Administrative and organizational leaders of certification and assessment-based certificate programs;
    • Psychometricians and other credentialing professionals focused on assessment
    • methodology;
    • Credentialing researchers and faculty;
    • Individuals who have worked with credentialing consultants to develop or enhance credentialing programs; and
    • Credentialing consultants*

*If you are an employee of a company that provides products or consulting services to credentialing organizations, you must co-present with at least one representative from a credentialing body for your submission to be considered.

drop down arow.pngWhat are the rules and regulations regarding speakers?

Speaker Requirements
  • To promote diverse content, viewpoints, and presentation styles, speakers are not permitted to present more than two concurrent sessions at the conference.
  • Each concurrent session must feature at least one speaker from a credentialing body.
  • After the original proposal is accepted, speaker substitutions or additions must be requested in writing and approved by the ICE Program Committee. The committee reserves the right to help identify an appropriate speaker/co-presenter or reject a previously accepted session based on speaker changes.

Session Limitations

  • Promotion of specific product solutions or services is not permitted in educational sessions. Inclusion of such material may preclude the organizers from being allowed to submit proposals for future ICE conferences. Please be careful that your case study does not accidentally turn into a product solution showcase.

Cancellation Policy

Once a session has been accepted and printed in promotional materials, it imposes a serious burden to ICE to cancel. Please do not submit a proposal if you are uncertain that you will be able to fulfill your obligation to organize and conduct the session. Once a session is accepted by the Program Committee, cancellation by the session organizers may preclude the organizers from being allowed to submit proposals for future ICE conferences.

Conference Registration Required

Those submitting a proposal understand that all speakers listed as part of the presentation team must register for the ICE Exchange conference as well as assume responsibility for any expenses related to travel to the Exchange if accepted; there are no exceptions to this policy.

drop down arow.pngWhat is the ICE Program Committee's vision for the 2018 ICE Exchange conference?

The 2018 ICE Exchange conference is an annual gathering for the credentialing community to exchange ideas on industry trends and best practices, connect with each other, and participate in high quality education.

The educational program is diverse, touching on the many aspects of a credentialing ecosystem, and blends foundational concepts, including best practices and standards, with new concepts and innovative approaches to credentialing. The program is designed for a wide range of experience levels and includes a variety of presentation styles, session lengths, and formats to appeal to all styles of learning.

An outstanding attendee experience is the primary goal of the conference. With your commitment, the 2018 ICE Exchange will deliver this experience.

drop down arow.pngWhat are the 2018 ICE Exchange tracks?

The Program Committee welcomes submissions on any topic of interest to the credentialing industry. The below list represents their collective interpretation of sessions that may be of most interest to ICE Exchange attendees, presented in random order.

Assessment-based Certificate Programs Topics

Certificate vs. certification

Strategic use of certificate programs

Instructional design and adult learning principles

ACAP Accreditation

Psychometrics for certificate programs

The relationship between needs assessment, curriculum development and assessment development in certificate programs

Specialty certificate programs for certificants

Business of Certification Topics

Ethical compliance in certification

Pricing services: how to stay competitive as innovation changes the way services are delivered

Digital badging, including value and implementation


Maintaining firewalls between parent organizations, certification bodies, education departments, and service providers

Secure exam delivery models

Strategic partnerships as a means for business development


  • Organizational strategy and leadership
  • Strategic vs. tactical governance
  • New governance models
  • Best practices for promoting cohesion
  • Strategies for optimal board member engagement
  • Enhancing the role of the public member
  • Strategic planning as part of everyday decision-making
  • How to promote more active conversations about collaboration, shared services, joint strategy planning, and leveraging strengths
  • Advancing mature certification boards
  • Lcensure vs. voluntary certification
  • How should the Board govern itself: selecting new members, dealing with issues such as non-performance, conflicts of interest, etc.

Legal issues

  • New guidelines and case law for the credentialing and regulatory industry
  • Certificate holder rights –accommodations, accessibility, inclusion, and due process
  • Trademark, copyright and intellectual property protection best practices
  • Separate legal incorporation (why and why not)
  • Non-profit vs. for-profit models
  • Contractual agreements (what they should/should not contain)
  • Professional ethics and risk management


  • Why or why not?
  • NCCA Accreditation, ISO 17024 Accreditation, ACAP Accreditation

Future certificants: Demographic trends and generational characteristics

Steps to consider prior to applying for accreditation for a new certification program

Updates on the efforts to integrate military credentials into workforce


  • When to consider going international
  • Anticipating the challenges an international expansion may bring to businesses and certificate holders (e.g. behaviors, perceptions) and identifying solutions
  • Deciding which countries to penetrate (e.g., performing market analysis, perceptions of certification programs per country/region, legal/governmental considerations

Quality Assurance

Sunsetting or merging certification program/s (e.g. low volume, competition, other market factors)

Talent management (e.g. virtual office, in-sourcing, out-sourcing, contracting, etc.)

Marketing & Communication Topics

Value proposition: what is it – how to develop, use, sell, and measure its benefits

  • Promoting the value of your credentials
  • How to increase recertification rates and levering it in your value proposition
  • How to encourage continuing education/continuing competence when the legacy certification never expires?
  • Leveraging accreditation in your value proposition
  • How a certification’s value proposition may change internationally

Soliciting feedback from the public and other stakeholders

Innovative strategy in social media

Innovative ways to capture and use current data for strategic planning/marketing

Using data visualization strategies to communicate your data to your stakeholders

Defining and responding to competitive programs

Understanding what employers and the public need to know about your certification (such as how to market to hiring managers on the importance of certified employees)

How to introduce a certification in to academia

How to use digital badging to expand your brand recognition 

Security, Records and Data Management Topics

Innovative data gathering tools

Securing your program when “going international”

Data forensics (e.g. access, interpretation and communication/utilization)

Basic tools for process improvement – flow charts, symbols and uses

Technological impacts on recertification processes/tracking

Collection, management and auditing of continuing education credits

Test Development & Administration Topics

Models for building continuing competence programs

Performance-based testing (why do it, reliability issues in scoring, training and calibration of raters)

Job analysis and related methods for identifying and validating KSAs and competencies

Innovative approaches to standard setting

Creating right-sized relationships with your outsourced testing companies

Creating efficient RFPs for outsourced services

Psychometric principles, and Psychometrics 101

New or emerging approaches and/or methodologies to test development and delivery

Comparative studies on novel and/or different JTA techniques - number of SMEs, timeline, project milestones, results, methodologies, relevancy

New techniques or out-of-the-box approaches for speed to market that maintain reliability, validity, and integrity

Remote or online proctoring (new considerations for test administration and security)

Non-cognitive skills assessments and their use in credentialing

drop down arow.pngWhat information will I be expected to provide in the online submission system?

All proposals MUST be submitted through the online proposal system by 11:59 pm ET on March 28, 2018 and MUST include all required fields. Late proposals will not be accepted by the ICE Program Committee.

The online proposal application must be submitted in one, timed sitting. So you are prepared, please gather your information and resources before beginning the application. You may consider typing all required information in a separate document before copying and pasting the following information into the online system:

  • Session Title
  • Track
  • Session Description*
  • Session Summary*
  • Session Learning Objectives (minimum of 3)
  • Target Audience
  • Teaching Formats, Methods, Strategies
  • Session Type: Concurrent session, Lightning Learning, EPoster, Roundtable, Jump Start, half-day preconference workshop
  • Identified Session Submitter**
  • Presenter & Co-presenters , and bios

The session description is your opportunity to provide a full description of your session, including the purpose of your session. This will be reviewed by the Program Committee for session selection.

** If accepted, the session summary will be listed in conference promotional pieces, including the website, and mobile app. Without exception, all session descriptions are limited to 75 words. The session description should be written with particular attention to attracting attendees and submitted in the correct format on the proposal submission form. ICE reserves the right to edit session descriptions as needed to fit the allotted 75 word limit in the marketing materials.

***All sessions must have an identified session submitter who serves as the main point of contact for ICE Staff and who will distribute relevant information to the other session presenters. This person must be readily available by email and phone in the months leading up to the meeting. Please confirm in advance that any co-presenters listed in your session proposal are committed to speaking at the session if selected.